Last Updated: March 10, 2025
Shhapps Limited Liability Company (“Shhapps”, “we”, “our”, or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, retain, and disclose Personal Data across our suite of products and services, including our app GPT AI for Docs™ (“the App”). While GPT AI for Docs™ is one of our offerings, the practices described herein apply to all Personal Data processed by Shhapps, unless otherwise specified.
1. Scope
This Policy covers all Personal Data in any form—electronic, paper, or otherwise—that is collected, processed, and stored by Shhapps. It applies to data obtained directly from you and data received through third parties, across all our applications and services. Third parties working with us (such as hosting or analytics providers) are also required to adhere to standards consistent with this Policy.
2. Definitions
- Shhapps Limited Liability Company: The company providing a range of digital services and applications, including GPT AI for Docs™.
- Data Subject: An identified or identifiable natural person whose Personal Data is processed by Shhapps.
- Personal Data: Any information that can identify a natural person directly or indirectly (e.g., name, email, usage logs, or data input into our AI features). Information is considered Personal Data if it can be linked to an individual.
- Sensitive Data: Data revealing aspects such as racial or ethnic origin, political opinions, religious beliefs, biometric data, or data related to health. We do not collect Sensitive Data unless explicitly required by law or with your clear consent.
- Third Party: Any external service provider or partner that receives or accesses Personal Data from Shhapps for purposes such as hosting, analytics, or customer support.
3. Lawfulness, Fairness, and Transparency
We process Personal Data based on one or more legal grounds, including:
- Performance of a Contract: To deliver our services, including providing GPT AI for Docs™.
- Compliance with Legal Obligations: To adhere to applicable laws and regulations.
- Legitimate Business Interests: Such as improving our services and communicating essential updates.
- Informed Consent: When specifically required or requested by you.
Before processing your Personal Data, we assess privacy risks and ensure that data is collected and used solely for its intended purposes.
4. Collection and Use of Your Information
a. Information We Collect
- Personal Information: Your name, email address, and contact details when you sign up or reach out to us.
- Usage Data: Information about your interactions with our services, including activity logs, preferences, and settings.
- AI Input Data: Any text, images, files, or other content you provide for processing by GPT AI for Docs™.
b. How We Use Your Information
We use your data to:
- Provide and improve our applications and services.
- Personalize your experience across our suite of apps.
- Communicate updates, respond to inquiries, and offer customer support.
- Enhance security measures and prevent unauthorized access.
- Perform analytics to understand user behavior and refine our offerings.
5. Data Minimization and Accuracy
We collect and process only the Personal Data necessary for the specified purposes. We take reasonable steps to ensure that your data is accurate and current. If your data becomes outdated, we encourage you to update it or exercise your rights as detailed in Section 8.
6. Security and Confidentiality
We employ industry-standard technical and organizational measures to safeguard your Personal Data against unauthorized access, loss, or alteration. Our security practices are designed according to “Privacy by Design” and “Privacy by Default” principles to ensure that only the minimum necessary data is processed and accessible.
When sharing data with third-party service providers (e.g., for hosting or analytics), we ensure they uphold our high security standards and only process data for legitimate purposes as instructed by us.
7. Data Retention
Shhapps retains your Personal Data only for as long as necessary to:
- Provide our services effectively.
- Comply with legal or regulatory obligations.
- Defend against legal or contractual claims (in accordance with applicable statutes of limitations).
Once the retention period expires, your data is securely deleted or anonymized in line with our Data Retention Policy.
8. Your Rights as a Data Subject
You have the right to:
- Access: Request a copy of the Personal Data we hold about you.
- Rectification: Request corrections to any inaccurate or incomplete data.
- Erasure: Request the deletion of your Personal Data when it is no longer needed or if you withdraw consent.
- Restriction: Request limits on the processing of your data.
- Data Portability: Request your data in a structured, commonly used format.
- Objection: Object to the processing of your data for certain purposes (e.g., marketing).
- Withdrawal of Consent: Withdraw consent for data processing at any time where consent is the basis of processing.
To exercise any of these rights, please contact us using the details provided in Section 11.
9. Data Sharing and International Transfers
a. Data Sharing
We share your Personal Data only on a strictly “need-to-know” basis:
- With Our Affiliates and Service Providers: For purposes such as hosting, customer support, and analytics.
- Legal or Regulatory Requirements: When disclosure is necessary to comply with the law or prevent fraudulent activities.
b. International Transfers
If your Personal Data is transferred outside the European Economic Area (EEA), we implement appropriate safeguards (e.g., EU Commission Standard Contractual Clauses) to ensure your data remains adequately protected.
10. Handling Complaints
We are dedicated to resolving any privacy concerns. If you believe your Personal Data has been mishandled or if you have any questions about our practices, please contact our Privacy Contact as provided in Section 11. If your issue remains unresolved, you have the right to lodge a complaint with the appropriate data protection supervisory authority.
11. Contact Information
For any questions, requests, or concerns regarding this Privacy Policy or your Personal Data, please contact us at:
- Email: support@shhapps.com
12. Changes to This Policy
As our business and regulatory environment evolve, this Privacy Policy may be updated periodically. We encourage you to review this Policy regularly. Material changes will be communicated via in-app notifications or other appropriate channels. Your continued use of our services, including GPT AI for Docs™, signifies your acceptance of any updated terms.
This Policy supersedes any previous privacy notices related to Shhapps Limited Liability Company’s products. We are dedicated to maintaining your trust and safeguarding your Personal Data across all our services.